Organizing your data protection strategy is crucial to ensure that you’re keeping up with best practices and regulations. A well-designed strategy will create confidence in your customers and employees while avoiding costly fines.
A solid plan for data protection begins with an extensive overview of your company’s information. This allows you to categorize information by type or location, as well as access. For instance, certain kinds of information are more sensitive than other types, such as personal health information (PHI) and financial or credit card details. It is possible to prioritize security measures depending on the information’s importance and its sensitivity.
Determine who has access. This includes employees of branches, contractors who are able to support your network, as well those who work remotely using equipment such as digital copiers, inventory scanners, and mobile phones. You should consider restricting their access to the minimum required to fulfill their duties and keeping customer credit card details on file when needed.
Also, ensure that your facilities are equipped with cameras with motion sensors and night vision that can detect unauthorized entrants entering file servers, archives or backups. It can also help in catching people who take contactdataroom.com/what-is-the-due-diligence-process-in-real-estate-transactions/ pictures of whiteboards, monitors or other devices that contain sensitive information, and in identifying employees who haven’t properly closed their accounts.
It’s also crucial to communicate your company’s policies and procedures to everyone in the organization. Train your employees on how to recognize security threats, such as the phishing scams that target passwords. They should also be encouraged to report any suspicious behavior.